Techaisle Analyst Insights

The desktop virtualization juggernaut continues to gather steam as more companies choose to use the technology to reduce costs, improve security, better disaster recovery, easier management and work from anywhere. Numerous Total Cost of Ownership reports have been published and the message from vendors to IT departments is clear – Desktop Virtualization is the way to securing desktops and reducing costs of management.

dinCloud has been making a lot of noise lately in the hosted virtual desktop area with its 100 percent channel-focused cloud-based business provisioning offerings for SMBs. We therefore had to sit down with Ali Din, CMO and Barry Weber, CTO to understand if the noise was pure cacophony in the media or were they really creating music, as their tag line says “Delivering a Heavenly Experience in the Cloud”. What followed was a series of questions and answers. (This Q&A was not sponsored by dinCloud)

What is the unique value proposition that dinCloud brings to the table for SMBs? All providers talk about customer service, understanding SMB requirements, lowering costs, etc. but we want to know what are the 2-3 unique selling points that resonates with SMBs as far as dinCloud is concerned?

dinCloud offers SMBs a fully integrated solution to run their business including backup & recovery, hosted virtual desktops (HVDs), data center security, networking, and servers. Our unique channel centric approach allows SMBs to continue to do business with the local MSP, VAR, and SI they have a relationship with, giving them local hand holding and supplemental services to run their business. Our SMB customers enjoy cost savings of up to 50 percent, enhanced security and compliance, enterprise class IT infrastructure and services, and an OPEX subscription model conserving capital.

How does dinCloud help SMBs assess and design solutions to meet SMB requirements?

We have developed a standard requirements gathering and onboarding process to rapidly migrate our SMBs’ IT infrastructure to their own virtual private Tier 3 data center. In addition, our proprietary cloud orchestration platform, dinManage, automates provisioning and migration tasks including creation and synching of the Active Directory infrastructure. dinManage is often white labeled by our partners.

How much time does dinCloud actually spend with an SMB prior to its becoming a client? What is the typical interaction?

dinCloud approaches the SMB customer through our channel partners. Engagement time varies to almost zero once our VAR/MSP partner has migrated the first of its customers, to several days of discovery for larger more sophisticated engagements.

How much time does dinCloud actually spend with an SMB on an ongoing basis once they become a client?

dinCloud’s channel partners front end most of the customer support activities; typically we will see approximately 1-2 tickets per week per customer.

In your view why does an SMB consider a hosted solution as compared to on-premise?

The SMB customer will enjoy enterprise-class infrastructure, security, and operations possibly for the first time in their history - they will conserve cash only paying for what they need, giving them unparalleled flexibility. They will now have IT compliance as well as backup and DR protecting their business. dinManage offers the remaining IT staff full visibility and control of their virtual private data center. No more HR costs and problems with training and maintaining several IT resources. Hosting in redundant tier 3 data centers not only provides enhanced security and uptime, but environmental factors such as cooling, electricity, and backup power are eliminated. Hardware, software and multiple point solutions no longer need to be purchased, supported, maintained, and managed. The SMB customer will be able to leverage BYOD and anytime, anywhere access. Additionally the SMB customer will immediately realize 30-50% cost savings when compared to a traditional on-premises model.

dinCloud has partnered with many different vendors, with which vendor solution has dinCloud seen more success? Why?

We have had a great deal of success with the purpose built custom high density super-computers by Super-micro giving us extremely competitive pricing and performance on our servers. Additionally, our investment in 100% NetApp has allowed us to leverage their industry leading tools (SnapMirror and SnapVault), as well as very efficient replication of data between our data center and the customer’s primary backup locations.

What are the top challenges you face in implementing virtualization solutions? 

From dinCloud’s perspective, there are a couple of challenges. There are so many great hypervisors to choose from today and dinCloud offers customers the choice of either VMware or KVM. We strive to stay current with hypervisor versions but coordinating the right time to upgrade hypervisor versions with customer schedules is sometimes a challenge.  While an upgrade should not impact to a customer, they are still very cautious about allowing dinCloud to do this.

What should vendors be doing to help you in offering and implementing virtualization solutions for SMBs?

dinCloud requires next to zero support from its vendors outside of normal bug fixes and some assistance in marketing (Netapp and Microsoft). We work very hard to provide a whole solution for the SMB market. This whole solution includes a private cloud environment with a firewall, selectable IP ranges, integration with AD, HVDs and HVSs, an easy to use cloud portal, choices of hypervisors, monitoring and white glove treatment to help the SMB easily and rapidly achieve their infrastructure goals and optimize operations costs and process.   We do not just provide a virtualization solution.

What are your top core challenges with the SMB customer? 

The SMB customer is often caught between a rock and a hard place when it comes to internal IT skills depth and breadth. dinCloud works to make infrastructure and operations easy for the SMB customer by pre-packaging the whole solution, by automating the implementation and by offering services to extend those that exist within the customer. The SMB customer is often faced with enterprise level requirements (PCI, HIPAA, etc.). They are challenged to deliver on these requirements. dinCloud’s challenge and goal is to continuously solve for their future problems. The SMB customer faces not only a budgetary challenge for skilled resources; they may also have small budgets that don’t match the typical costs of achieving the business IT goals. dinCloud works to continuously driving costs down, thereby helping customers protect their budget.

Any final words before we conclude?

dinCloud is gaining rapid momentum through our 100% channel sold model of complete end-to-end “Business Provisioning”. We believe that SMB customers have always relied on local MSPs and VARs and will continue to do so. dinCloud is emerging as the “Cloud Offering of Choice” for these traditional regional MSP/VARs, and more than any other market segment the SMB customer has a perfect use case for cloud-based IAAS, delivered by their local and trusted long time IT resellers.

Techaisle Take

dinCloud, a reseller has become a service provider. As we have written and presented several times that cloud computing is continuing to challenge the channel forcing them to develop and be trained in new competencies. These encompass service provisioning, billing, data center management, customer support and a whole host of related competencies. dinCloud by standard definition is not an IT vendor like VMware or NetApp but it has developed offerings by combining products from established vendors and instead of selling directly to customers is funneling its sales through its own channel partners.

Most SMBs rely on their local channel partners for maintenance & management of their IT infrastructure as well as for advice on new IT purchases. dinCloud is developing a network of channel partners and providing them appropriate training and skills to sell and manage cloud solutions for their local SMB customers. They are - Educating and training channel partners on what cloud actually means and how it impacts the SMBs; Developing solutions and use cases; Providing an effective and efficient pre-sales support to their channel partners to engage with SMBs.

DaaS (Desktop-as-a-Service) is poised for growth and dinCloud has positioned itself extremely well. Techaisle's survey shows that there is a growing SMB intent to use hosted VDI as shown in the chart below. The data compares the current implementation versus planning to implement. The survey shows that there is a 46 percent increase (from current 15 percent to planned 22 percent) in intent to use hosted VDI within mid-market businesses when compared with those that have currently implemented.

dinCloud is a good example of what Philippe Fossé,  Vice President of Europe, Middle East & Africa (EMEA) Channels, EMC wrote today, “More and more we see service integrators becoming resellers; resellers becoming service providers; and even users becoming service providers. This evolution is unprecedented, but is only the tip of the iceberg”

dinCloud has the right business philosophy, market understanding and product portfolio. They are making noise at the right time. They have had some major wins in the past few months such King Hawaaiin, maker of the number one branded dinner roll in the US which selected dinCloud to implement its hosted virtual desktop, server, and storage services to help IT improve efficiency and better manage operations across all its baking facilities and restaurants.

That noise they are creating could well become an orchestra.

 

In what we saw as an awesome display of moving the bar higher, Evan Goldberg, NetSuite’s CTO, demonstrated in his Keynote Thursday that NetSuite continues to deliver industrial-strength innovations and solutions using tools that are increasingly easy to use, intuitive and particularly well suited to fast-growing Mid-Market companies with global aspirations.

Picking up from a summary paragraph from a 2009 blog post I wrote on NetSuite in a previous life:

“After looking at this demo it will be a little clearer why IMHO this is what the future looks like – all applications will have built in BI and reporting capabilities much stronger than has previously (been available) – without third party BI and lots of integration services – a big differentiator for SaaS vendors that provide this type of visibility as a standard component of their value proposition.”
- Collaborative Innovation Blog post, April 4, 2009

Among others, there are two things that seem like very good strategic moves for NetSuite: Fishing where the Fish Are, and being in a unique position to leverage the new Enterprise Applications Platform for companies that are ready to expand into global markets.

Fishing where the Fish Are
NetSuite positioned itself from the beginning as an Enterprise Software company, starting with ERP and then building other complex, traditionally on-premises software applications into the platform as successive SaaS waves hit the market and customer acceptance increased; Customer Relationship Management, Supply Chain Integration, Customer Service, Professional Services Automation – all tightly coupled with Billing and Fulfillment for a truly integrated workflow that almost covers the gamut of the Traditional Multi-user Systems requirements (Integrated Front and Back Office). Now adding deeper focus to e-Commerce, Global Financial Reconciliation and Industry Vertical implementations, NetSuite can enable Mid-Market firms to be truly competitive in a global market; leveraging speed and agility to outperform larger slower companies.

We have seen a very steady increase in the willingness (and need) for SMBs to embrace Cloud Computing and SaaS Models that move them out of the annual cycles and cost-center mentality that used to define IS Departments. A good indicator of this is how eager the SMB Channel is to offer a wide range of products and services and here we have seen amazing growth; even from last year to now surveys show the laggards are rapidly jumping on board, as seen in this table:

Of the 615 US-based SMB Channel partners interviewed, 86% were now offering or planning to offer Cloud-Based Services, those Not Planning to Offer Cloud dropping from 38% to 14% of the channels. This data represents aggregate results for VARs, SIs, MSPs, SPs and ISVs. In addition to Cloud Services fast growing areas for the SMB Channel include Mobility Solutions, Managed Services and a wide variety of applications in all three of these categories.

SMBs are Hungry for Enterprise-Level Capabilities
Based on early success in SaaS and basic Cloud Services such as Email, Storage, Back Up and Recovery, and CRM/SFA, Small and Medium Businesses have seen the light at the end of the tunnel. Security, availability and usability objections have been overcome and the cost to implement with lower complexity and higher focus on the core business have resulted a very compelling value proposition in widespread adoption worldwide.

To survive in an increasingly globalized and optimized business environment, SMBs need to be growing faster than the market and their competitors, reflected by their Priorities:  #1 Increasing Revenue (56%), #3 – Increasing Productivity (34%), #4 – Penetrating New Markets and Customers (32%), and #6 – Speed to Market / Keeping Pace with Competition (28%). On the other hand, rapid growth without an increase in efficiency is unsustainable, so the rest of the priorities revolve around scaling the business efficiently; including #2 – Reducing OPEX (45%), #7 – Collaborating Efficiently (29%), and Reducing Cost of IT (27%).

 

Because Cloud Computing has been able to deliver these benefits much more effectively than the previous generation of Client/Server architecture did, SMB customers report between 75-80% satisfaction levels of “Satisfied” or “Very Satisfied” with their Cloud-based implementations.

All of this bodes well for NetSuite as the market matures and moves further into the cloud looking for Enterprise-Level capabilities. And timing is also very good as we can see from the additional results of the 2013 SMB Channel Partner Survey:

For Channel Partners Offering or Planning to Offer Cloud Services (85%), the left column shows the top 12 applications cited by Partners based on currently offered Cloud Applications, the middle column represents Cloud Applications that Partners plan to offer this year, while as the title suggests, the “No Plans” column shows the share who say they have no plans to offer the Application. It is pretty clear that the areas of focus and strength for NetSuite are lining up with the opportunity, or put in another way, the Mid-Market needs are maturing to a level that can benefit from NetSuite’s focus. And while there are many companies in the market who can provide these as point solutions, there are very few who can provide them in a unified suite of applications, with an integrated group of cross-department KPIs that can be used to get at a single version of the truth.

In terms of product coverage and timing, we feel the rapid adoption in the Mid-Market towards Cloud Infrastructure, successes in overcoming basic Security, Functionality and Availability concerns and the need for Mid-Market customers to grow rapidly and efficiently, all support NetSuite’s strategy and roadmap as presented at the conference, providing a lot of runway for the next few years.

Leveraging A New Enterprise Applications Platform
The second major point is that by building their platform from the very early days of the Internet as a transaction platform NetSuite has been able to been able to take advantage of both technology and market advances. In 1997, the critical weakness of the Internet was that while it was very good for moving brochureware around the world quickly, more mature applications that required a lot of integrity and accuracy – such as OLTP in Financial Reconciliation and Supply Chain Integration – were not reliable enough; the Databases, Middleware and Network Management needed to improve and there was a serious shortage in programmers who could do this kind of heavy lifting.

Fast forward five years and the dotcom bust had made commercial broadband access ubiquitous and the tools and skills had (almost) caught up to the hype. CRM, the Killer App was being brought online to the SMB community through SalesForce.com and the benefits of a SaaS model were becoming very clear, albeit with some remaining hiccups and most enterprises waiting on the sidelines for critical applications.

NetSuite started with one of the most difficult challenges back in 1998; ERP Applications with all the Enterprise-level OLTP and Database Management challenges that came with them. By doing this, the ability to grow an integrated set of applications using a single foundation, has paid off in terms of functional leadership. Others in the market, most notably SAP for Back Office and Oracle for Front Office, have taken an “Acquire and Integrate” approach, which is complicated and time consuming in comparison. The fact that NetSuite has survived and thrived in this environment is testament to vision, determination and execution.

Without getting too abstract, we see long term patterns in the software market that seem to ring true over time – the first is to win a narrow space, shore up the position, look left and right and take the adjacent space that is most lucrative and easy to assimilate (by hook or crook). Repeat. The second is that network effects rise in proportion to the number of users: Market Share is King. The third is to focus on the Scalable model and ensure to develop an ecosystem of partners who can add value profitably. Finally, at a very abstract level, the history of IT has been a steady, long march to Data Integration for Process Automation and Optimization. Whether you call Big Data, Distributed Database Management, Supply Chain Integration, Enterprise Performance Management or Google Search, it boils down to integrating disparate data and making it useful for decision making, with a relentless concentration on efficiency. As seen in the Business Intelligence segment, those who started with an Internet-based implementation approach rather than one of everything to every mapping, have ended up with an easier road to implementation; consider Siebel vs. SFDC, SAP vs. NetSuite, BoA Merchant Banking vs. PayPal, or Cognos vs. Domo. New, better tools and focus on specific data integration points rather than mapping every possible permutation of interaction between systems has resulted in faster time to value, less complexity for the channel and much less risk for customers. Breakthroughs such as scalability with Multi-Tenant Architecture have also resulted from solving the problem from a clean slate.

In our 2012 SMB 2020 Technology Report, we described our perspective of the IT Environment of the future, Client, Server and Network. This graphic shows a functional view of the Multi-user System, traditionally called the “Server” within a Client/Server Architecture. This view has CRM as the Hub component, surrounded by an increasingly integrated suite of Applications areas that eventually cover the complete information requirements of the Front and Back Office to run the business using a highly customized group of integrated KPIs. This type of integrated Nirvana has been an objective for a long time; however, it seems to be closer, clearer and much less complicated than it used to be when looking at the NetSuite Roadmap, i.e., we are not counting the dozens of modules that need to be installed, configured and integrated (and who is responsible to manage it). NetSuite’s rapid increase in large customers and decision by the traditional big Systems Integrators to jump on board seem to indicate that timing is good and the functionality is there.

Channel Implications
As the functionality and capabilities of the platform have changed with Cloud Computing, so have the dynamics of the Channel, especially in the Small and Medium Business space. Access to capabilities that were previously far out of the reach of SMBs has fueled the adoption of increasingly complex applications. Ironically, the benefits of the SaaS architecture have compressed and digitized the sales process, allowing companies to sell directly through an online channel, with demand generation, research, pre-sales, sales demonstrations, etc., conducted through inbound sales organizations rather than relying on channel partners to push products and services to the market. The proliferation of horizontal SaaS applications, such as email, webinars, Storage and Back Up has spawned a generation of self-configured apps that have made the customers question the need for third party involvement. It has also shorted the decision cycle substantially; many times cutting the channel out completely and giving rise to a “trusted advisor” role, especially in the lower Mid-Market.

Our research has shown that generally the more complex a solution, the more likely it is to have a partner involved in the implementation. Because NetSuite offers relatively complex solutions, it will have to play on both sides of the fence here – avoiding conflict with large partners for direct sales and providing profitable opportunities to the SMB channel partners, this was one area we felt might be a yellow flag in the distance.

Mobility is coming on Strong
With the installed base of Tablets and Smartphones exceeding that of PCs this year and annual sales of the former expected to number in the hundreds of millions higher by 2018, we see a fundamental shift in the way customers access and manipulate data. “Fundamental” meaning the difference between double-entry ledger accounting in physical books to a software application or the move from IBM Selectric Typewriter to PC-based Word Processing applications; nothing will ever be the same, and it is inevitable. There has already been a steady stream of casualties in the wake of Smartphone sales – single function GPS devices, midrange Digital Cameras and landline phone sets have all peaked in global consumption in the wake of accelerating handset sales. Just as the Internet itself essentially changed all business where value could be digitized (Financial Services, Travel, Shopping, and Advertising), so will ALL industries change as the primary mode of information consumption to the Internet is by mobile device.

This is the area that saw the greatest change in our 2013 SMB Channel Survey, from 56% of partners who said they were not planning to offer Mobility solutions in 2012, the number dropped to 8% this year, representing a doubling of Mobility Solution partners in the market as they implement the plans.

We did not hear that much about mobility from NetSuite during the conference, but given their strength in operational visibility through dashboards across departments, we think focus on this area could help both channels and end users.

Techaisle’s latest Cloud Computing Adoption study, a survey of 2,675 SMBs shows that CRM and ERP are approaching somewhat similar levels of adoption but are facing very different growth trajectories. Further analysis of the data from the survey shows an intriguing connection between the two applications.

Techaisle analyzed the extent to which use/intended use of each of these applications is connected with other applications captured in the survey. We found that SMBs using/planning to use both CRM and ERP have some common characteristics: in each case, buyers are looking to deploy vertical applications, Business Intelligence, project management – and the other solution (i.e., those using/planning use of CRM are also likely to be adopting ERP, and those using/planning use of ERP are also likely adopters of CRM).

This helps illustrate the importance of the types of suites that leading vendors like SAP, Oracle, Microsoft and NetSuite have assembled: buyers are consistently looking for a combination of capabilities, and will likely look as well for integration across these applications. The CRM side of this equation shows that marketing automation is an important attached application for CRM, which highlights the importance of recent investments in this area from Salesforce.com, Oracle, Microsoft and IBM, and the probable need for competitors to invest to match this offering.

Techaisle believes that the figure above (from the survey) helps illustrate the go-to-market challenge faced by SaaS suppliers. Buyers will certainly shop for individual applications, but will also look to cluster these applications into broader systems that integrate multiple requirements. We expect to see suppliers address these issues in one of three ways:

1. Through acquisitions, enabling core solution providers to bolt on needed extensions

1. Through alliances linking providers of complementary applications

1. Through adherence to standards allowing for integration between individual applications.

At present, Salesforce.com’s Force.com is a clear leader in the third category (and we are seeing acquisitions within the Force.com community – such as FinancialForce.com’s purchase of Vana Workforce – indicating expansion across functions within the standards-led community). It will be interesting to see if other development platforms emerge to challenge Force.com in this area.

NetSuite Changing the Conversation to management of Customer Relationship

We all know that NetSuite is a clear leader in Cloud ERP solutions category. However, not many (beyond some of the users and customers of NetSuite) know that it also has an integrated CRM solution. Zach Nelson, CEO, NetSuite took the opportunity in his keynote address at SuiteWorld 2014 to emphasize that NetSuite’s solution enables any business to manage the entire customer-lifetime-value-cycle from lead generation to order fulfilment. His keynote certainly succeeded in shifting the conversation in two different but converging directions.

First shift in conversation: introducing NetSuite’s Suite Commerce Advanced for the omni-channel world, Zach Nelson emphasized that NetSuite (with its integrated ERP/CRM) helps a business manage complete customer relationship irrespective of the customer’s point-of-entry: online, in-store and/or catalog/call center. NetSuite is therefore putting equal importance to both being a Cloud ERP and CRM supplier. This is definitely the most vocal shift in conversation yet from yester-years. Granted that there are several important pieces missing such as marketing automation but current popular solutions such as Marketo, SilverPop (now IBM) and Act-On have already built integrations with NetSuite. And in all fairness, marketing automation in its present form will most likely go through a transformation as evidenced in Techaisle’s SMB Marketing Automation Adoption Trends study.

Second shift in conversation: NetSuite raised the question on the traditional definition and usage of CRM as we all know it, making the definition narrower rather than more-encompassing. CRM in NetSuite’s view is akin to SFA (Sales Force Automation). There is nothing wrong with this view except that this is not how most SMBs view their customer facing applications. CRM is the core application for SMBs and we have already seen that Sales Force Automation and Marketing Automation functions have been quickly incorporated along with Business Intelligence. All of these provide a 360 degree view of the sales and marketing process. After the SMB CRM base has been built (or simultaneously), the order of implementation depends on the SMB’s focus but survey data shows that it is usually Financials, HR/Payroll, customer service, ERP, fulfillment (SCM), industry vertical applications such as retail, communication, manufacturing, etc. The SMB buyer for applications is also moving increasingly toward the department that is responsible for delivering business results and Cloud CRM usually gets placed in middle of the SMB cloud application stack as sales revenue becomes the focus rather than tight cost control enabling rapid growth and agility.

NetSuite may have the Last Laugh

Irrespective from where the cycle starts, from CRM to ERP or vice-versa if there is a single unified database (with little requirement for data integration) that powers different application blocks: front-office driven by a single view of the customer (leads, sales, and service), tying these to accounts, billing and fulfillment, along with resource planning, materials and supply-chain management will make for a compelling value proposition for NetSuite. But NetSuite has a long way to go to convince a new customer base to be the Cloud CRM vendor of choice.

Most SMBs that have used CRM, SFA and ERP systems within the past few years are familiar with the dashboards that are available with many of these applications, either embedded or purchased separately. Dashboards continue to evolve and be dynamic in several ways; the way they use data from subsystems like ecommerce and other real time feed sources, the way users can personalize the layout of their dashboards and the ability to build KPIs “on-the-fly”. While several SaaS vendors allow this kind of metric building and start the user at a dashboard, we have yet to see anything targeted to the mid-market or SMBs that connects front office, production, fulfillment and customer service the way that NetSuite does almost out of the box. NetSuite is on the right but a long winding path.

The Fear

With NetSuite’s growing market share its applications have also become complex to support the requirements of multi-country global businesses. NetSuite started from a base of SMB customers but over the years has moved upstream making inroads into enterprises. The implementation timelines, although not in years, is still counted in several months not exactly suitable and palatable to a large majority of SMBs that are planning to adopt cloud ERP and CRM. Even the channel partners that are currently offering and planning to offer ERP/CRM solutions do not have the necessary skill-sets and the manpower to provide support. The SMB ERP market is still open and available. Question is how NetSuite will address this market segment. Fear is if this is even a priority for NetSuite.

Solution for End-to-End Lead-to-Cash Workflow

As part of our Pick of the Week series, we requested an online demonstration of what sounded to be too easy, and were privy to a demo of Dell’s DCBA (Dell Cloud Business Applications) to see the lead to cash process from building customer awareness to sales contract. We were impressed at how far the industry, and Dell, has come in the last few years at solving the practical challenges around marketing and sales integration. Dell is providing enterprise-level CRM capabilities to SMBs that might have run into seven figures (and a year-long implementation) only 10 years ago. And going even further by tying all this front-office activity together with accounting to synchronize invoicing and billing into the process, insuring that sales staff can be paid without spending 12 hours a week updating their CRM records, and Finance does not have to chase down account managers for collections and accounts receivable updates on the 29^th of every month.

Small and Mid-Market Companies Choose Online CRM as the Shortest Path to Revenue



The killer Enterprise Application to emerge at the end of the Client/Server era was CRM, which spawned a huge ecosystem of sales process, configuration and customization experts. The next step was online CRM solutions led by Salesforce.com, a true multi-tenant architecture and Cloud ecosystem in and of itself. The ample supply of CRM expertise, along with the market needs to generate revenue as quickly as possible resulted in a wave of online CRM start ups and then pure-play Marketing Automation vendors that were eager to plug into the accelerating number of customers opting for a services model.

 

Falling Through the Cracks

Even with the best CRM software and a lot of customization, even for those who spent the most on these systems, and especially large organizations, getting to a state of accurate and current information has always been a challenge. The perpetrators tend to be too many steps in the process, unclear roles and responsibilities, limitations in the software that force workarounds, ineffective hand-off of customer relationships, different levels of process and software maturity, and many others. Much of this was caused by contention for capital budgets, the complexity and expense of internal systems integration and never being able to get ahead of the technology curve, resulting in a large percentage of CRM implementations failing outright. Properly selected and integrated Cloud-based Applications like this one from Dell have already gone a long way to eliminate many of these challenges by offering a shared customer database approach from the very beginning.



 

Following the image above, it is quickly apparent that the demand and supply cycles are covered by this approach: Lead to Opportunity, to Proposal, to Customer Support, which is good for the customer. The internal operational cycle is also enabled from Marketing to Sales to Invoicing and Billing, to Customer Service, which makes life a lot easier for everyone involved.

The demonstration was recorded and we have included relevant excerpts that follow the process. Dell offers Pardot, a leading Marketing Automation Solution for marketing which connects automatically to Salesforce.com by synchronizing User-IDs from each component, in less than a minute. Sales Funnel, Alerts, Dashboard, Forecast are coordinated out-of-the-box, and rules are customizable between the applications.

Next comes Conga, which merges customer information, selected products and services, proposal template and cover letter into a print-ready quotation that shares all data with the appropriate customer and pipeline records.

EchoSign, an e-Signature solution from Adobe follows, allowing the customer to authorize the order securely and purchase immediately, which is always a good thing in Sales.

The next part of the solution solves the ever-present issue of ensuring the Sales and Accounting Systems contain and report the same information. This is accomplished using the process integration presented below:

 



Dell SMB Lead to Cash Process Automation 1 from Techaisle on Vimeo.

 

As shown in the image, the same information that is incrementally collected throughout the marketing and sales process is used to auto-populate the agreement, invoice and collections data within the accounting package, for our demo, this was done using QuickBooks Online, one of several pre-configured packaged integrations that do not require manual intervention except for company-specific policies and table structures.

Again, seeing it is more impressive than reading about it:



Dell SMB Lead to Cash Process Automation 2 from Techaisle on Vimeo.

What was the name of your company again?

The benefits of sharing information between Marketing, Sales and Accounting are equally or more important with Customer Service, which is the lifeblood of all companies’ online reputation these days. Taking the data one step further into customer service affords the advantage of having the full customer history at your fingertips while fielding support calls – which provides a higher level of satisfaction and smarter service capabilities.

 



Dell SMB Lead to Cash Process Automation 3 from Techaisle on Vimeo.

 

Why this is Important

This is important because it goes back to some basic principles that improve information system management, including:

Move Data, don’t type it more than once. Whether using drop downs to input categories and exact descriptions or whole sections of records or groups of records, moving data will result in fewer errors than typing it into the system. In addition to the accuracy this offers, it eliminates a lot of the drudgery associated with maintaining CRM systems and allows sales people to get back to selling.

Build Information Incrementally. Capturing the same data repeatedly will annoy customers and staff, records should be built up over time and sections of data moved to populate application modules as they are brought online. Dell’s solution does this through progressive web forms for customer records and by sharing data between marketing, sales, accounting and customer service.

Centralize Data. Trying to manage multiple customer databases is confusing, inefficient and causes a lot of frustration. Accuracy, Consistency, Reliability and Timeless are hallmarks of data quality and all suffer from running disparate databases of the same information. While data tends to take on a life of its’ own with volume and increased usage, starting with a design that shares information between systems will eliminate problems down the line and can actually give Small and Mid-Market businessesan advantage over Enterprise customers who have been wrestling with huge CRM database and internal IT for the past 15 years.     

Keep it Simple, Get Going Fast. In a recent survey 77% of SMB complained that even there has been a lot of progress in the past few years, complexity managing IT has grown faster than the problems it is designed to eliminate. SMBs want to spend money on revenue generating activities and reducing costs, which means focus on the core business, not hiring people to manage IT adoption that cannot stay engaged full time on building the business. We were surprised at how easily this whole integrated solution came online, easy enough for a power user to manage and available to use in a matter of days, quicker for those who are familiar with CRM systems.  The Dell solution comes with fixed fee, fixed scope implementation services for all of the applications they sell, making it easy for SMBs to get going quickly with a single vendor for support.

The Bottom Line

Dell’s DCBA solution was announced last September and has come a long way since introduction. In this example the demo provisioned a new account without need for any coding; userIDs tied Sales and Marketing together.  Customers signed the necessary paperwork and and Invoicing data was moved automatically once the new account was opened in QuickBooks. For small and medium sized organizations, finding ways to make best use of their IT investments-- to streamline their sales processes, as in this example here, can be the path to increased sales and help them realize greater business success, and is certainly much easier and cost effective than it used to be.