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Techaisle Blog

Insightful research, flexible data, and deep analysis by a global SMB IT Market Research and Industry Analyst organization dedicated to tracking the Future of SMBs and Channels.

Small Businesses - Newer PCs Positively Impact Productivity and Reduce Operating Cost

A study conducted by Techaisle with 736 small businesses in six countries – US, Brazil, China, Germany, Russia and India exposes the true costs of maintaining older PCs, frequency of repairs, hours lost due to system performance issues that unbeknownst to many small businesses are chipping away at their cash flows and productive work hours.

Maintaining Older PCs Negatively Affects Operating Cost

The study reveals that small businesses are spending an average of US$427 per PC that is 4 years or older on repair cost. Cost implications vary widely for small businesses of different sizes. For example, among small businesses with 50-99 employees, the average cost of repairing PCs 4 years old or older is US$521 per year. The repair cost therefore either equals or even exceeds the purchase price of some new PCs.

Older PCs Diminish Employee Productivity

As the system performance of older PCs begin to degrade and the number of applications running simultaneously increase to an average of eight for small businesses, it is not surprising to see that 25 percent of older PCs are upgraded each year by small businesses. The upgrades add another US$134 per older PC.  The average per PC cost to upgrade an older PC is highest within the 1-49 employee size small businesses. Combining the average upgrade cost across all small businesses with the average repair cost the total cost of maintenance equals US$561 per older PC. This is a “stealth” cost that drains cash flow and adds to the operating cost of a small business which they can hardly afford.

The study also reveals that an average of 42 hours is lost due to an older PC being repaired by either internal IT staff or reseller or even friends & family. Slightly over 36 percent of small businesses have 4+ years’ old PCs which create many different types of problems for the both the owner and the employees.

Newer PCs Positively Impact Productivity and Reduce Operating Cost

Small businesses using newer PCs have felt several positive impacts; among the top are improved application performance, improved productivity, and reduced operating cost. Small business owners mentioned that newer PCs allowed them to run 60 percent more number of applications simultaneously without any degradation in system or application performance as compared to PCs that are 4 years or older. This is a significant improvement as small businesses are increasingly using several different types of applications simultaneously including business productivity applications, Email and web, online chat and video, line of business applications, social media interactions, finance and accounting as well as music and games.

Improved performance directly leads to improved productivity and efficiency. Along with better manageability and reduced overall maintenance expenses, newer PCs directly impact the bottom-line of small businesses by reducing operating costs.

Financial Impact to Small Businesses

More than two-thirds of small businesses have moved away from a PC replacement policy and many others are keeping their PCs in use longer than in previous years. 47 percent of small businesses cited lack of budget as a key reason for not replacing older PCs in spite of frequent issues and lost productivity. However, these small businesses should re-evaluate their decision given the higher cost of maintaining older PCs which has a larger cumulative effect on the budget. They should consider both direct and indirect costs resulting from PC downtime, that is, both the “visible” and “hidden” costs. Replacing, rather than repairing and upgrading will reduce cost of operations and free up budgets.

For a typical small business that has six PCs - three PCs more than 4 years old and three less than 4 years old the study finds that the direct maintenance and lost productivity costs yields a total of $4,203 per year. To put it in perspective – that is equivalent to buying two to four new notebooks (depending upon specific purchase price).

 techaisle-small-business-pc-cost-study

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Converged Mobility: 2-in-1 PCs in the SMB segment

Techaisle’s SMB research on Tablets, PCs and Smartphones usage has found that 28 percent of SMBs are aware of 2-in-1 PCs, and 15 percent are considering purchase in the next one year.  Marketers have done a generally good job of building awareness which is highest at 73 percent within the 500-999 employee size businesses in the US. However, marketers have not succeeded in creating consideration to purchase from awareness within mid-market segments.

Globally there are 265 million mobile SMB employees who are telecommuting, traveling and/or using cloud-based services.  The potential market is therefore massive. However, most SMB employees are already two-device users and are on their way to becoming a three-device user as they gain power of device choice, bringing personal experiences to work and vice-versa. The odds of a tablet and notebook both needing to be refreshed at the same time is low, and therefore it may be difficult to position a 2-in-1 PC as a replacement for either device. Nevertheless there are seven different potential market opportunity segments and each of these seven opportunity areas has scenarios in which 2-in-1 PCs might gain share – but each has its challenges.

The SMB survey data also indicates that general-purpose devices are losing ground to task-specific devices, a trend that would negatively impact middle-ground opportunity. Further, 2-in-1 PCs will likely be at a price disadvantage to Android PCs, which will begin targeting this same niche. PC OEMs will need to position the benefits of both the 2-in-1 PCs and their unique approach to these devices, while attempting to avoid the confusion that has hampered progress in the SMB market to date.

When we sift through the data on different perspectives on 2-in-1 PCs’ positives and negatives, we see that there are some core strengths to build upon, but that some design changes will be needed before these products can make a serious run at the endpoint device (PCs, Tablets, Smartphones) market’s middle ground. The moving parts needed to enable a 2-in-1 are also viewed as a drawback/potential point of failure for these products. And the overall diversity of approaches to enabling 2-in-1 functionality – ranging from detachable displays to Ferris wheel, flip/fold, swivel/twist and slider-based approaches – has confused the market. Too many options in the marketplace provide choice but also cause purchase inertia. This is a high-stakes issue for 2-in-1 PC OEMs and those with successful designs stand a much better chance of growing with the market than those whose designs are marginalized.

The aggregate opportunity for 2-in-1 PCs is compelling but there is no aggregate marketing strategy that will capture this opportunity. PC OEM marketers will need to align with the market opportunity segment that they can best develop, and ensure that their message and activity content is consistent with the conditions that govern the target area.

techaisle-tablet-pc-smartphone-continuum-blog

The 2-in-1 market is an attempt to fill a ‘middle ground’ that has been created by the trend towards multi-screen endpoint device strategies. Techaisle’s research shows a usage continuum of endpoints. On one side, there are desktop devices capable of creating content. At the other end of the spectrum, there are smartphones that lack the tools needed for content creation, but provide a lightweight, mobile option for content consumption. On this continuum, tablets are also primarily consumption devices, but can be used for light content creation, while laptops are capable of creating content, and can be used as a mobile consumption port. 2-in-1 devices are targeting the space between tablets and laptops. They are attempting to provide better creation options than are found with tablets, while offering a form factor better suited to consumption than is found with traditional laptop.

Techaisle believes that the key to 2-in-1 PC success within the SMB market will be the ability to articulate the benefits of the “middle ground” – the combination of consumption and creation that 2-in-1 PCs can address better than either tablets or traditional laptops.

More detailed data is available in Techaisle’s report titled “SMB End-Point Device Adoption Trends: Tablets, PCs, Smartphones” which covers:

  • Current and Planned purchase Intentions of client devices: Tablets, PCs, Smartphones
  • Current and Planned Tablet OS & Application adoption trends
  • BYOD trends within SMBs
  • XP, Windows 8 refresh intentions
  • New OS PCs: Chromebook, Android adoption trends
  • Converged Mobility PCs trends: 2-in-1 PCs
  • Purchase Channel and Sources of Information
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SMB Purchase Intentions for Android PCs

29 percent of SMBs say that PC OEMs should offer Android OS PCs; 5 percent intent to purchase

Techaisle’s recent survey of SMBs in North America (UK, Australia data coming in March; China, India in April) suggests that the PC may be returning to its roots as a window to broader resources, less important as a content creation machine than as a portal to cloud-based systems. In the survey on SMB end-point device adoption trends, respondents were asked to use a scale to indicate the kinds of PCs that they would like to see from their PC suppliers: a “1” response indicated that they required only Windows-based PCs, a “10” indicated that they required only Android-based PCs, and responses towards the middle of the scale indicated a preference for choice between the two platforms.

techaisle-smb-android-pc-adoption-blog

The data shown in the graphic indicates that Windows is clearly still the #1 choice for PC buyers – but it also shows that many small and mid-market businesses are interested in having an Android alternative. 29 percent of SMB respondents said that PC vendors should offer Android OS based PCs.  In fact, in a follow-up question, 5 percent of small businesses and 18 percent of mid-market businesses stated that they would “most definitely” be interested in acquiring Android-based PCs. Almost twice as many BDMs (Business Decision Makers) as ITDMs (IT Decision Makers) are in the “most definitely” group.

What’s behind this? It’s very likely that Android-based PCs may not have the same level of capability as Windows-based PCs – but we can assume that buyers at SMBs understand this, particularly the traveling business decision makers. It appears that they are indicating that the needs associated with ‘personal productivity’ in a cloud-based world are changing, that in many cases, the PC is primarily a window into resources located elsewhere, and secondarily, a content-creation device.

The PC in 2014: more like the windshield than the engine

The PC has been a ‘content creation’ device in world dominated by consumption-oriented smartphones and tablets. Is its position eroding?

In the very early days (the 1980s), PCs in business led a dual existence. Especially in technology-poor small businesses, PCs provided access to tools like spreadsheets that allowed for automation of previously-manual, hard-to-manage tasks, while in larger enterprises, they were often used as terminal emulators – essentially, windows to larger systems offering the added bonus of local processing power.

Through time, the PC became the key personal productivity tool for staff in all industries, working for organizations of all sizes. In recent years, though, the PC’s pre-eminence has been assailed by the growing use of smartphones and tablets that offer limited local processing power, but access to the vast resources of the Internet. In many environments – and in the usage patterns of many ‘multi-screen’ workers who can choose between a PC, a smartphone and a tablet for a specific task – the PC has become niched as a ‘content creation’ device, useful for building presentations or spreadsheets or complex documents, but awkward for on-demand display of these kinds of content.

Good news for the monkeys. Whither the gorilla?

An increasing market for Android-based PCs would be hugely advantageous for companies that produce tools for Android users, and especially, for providers of open-source Office suites such as FreeOffice, OpenOffice and Kingsoft. However, it is Techaisle’s belief that the availability of a fully-functional version of Microsoft Office on Android will be essential for broad Android PC success, as many businesses require these applications for local PC activities.

How should Microsoft react to these market trends? On the one hand, delivering a complete version of Office for the Android platform would open up an enormous market opportunity, giving Microsoft the potential to continue positioning Office as the lynch-pin connecting PCs and content creation. On the other hand, Android’s gains in the PC market will come directly at the expense of Windows 8, diminishing Microsoft’s control of the platform, and accelerating Windows sales declines in an already-soft PC market.

There are likely widely-divergent views on this issue in Redmond. It is worth noting, though, that even a firm as omnipresent as Microsoft takes on risk if it attempts to thwart buyer demand for new technology. The “third hand” in the dichotomy above – that Microsoft continues not to offer full Office functionality for Android, that FreeOffice, OpenOffice, Kingsoft or something similar become embraced as ‘good enough,’ and that large swaths of the market decide they can live without Windows and Office – is clearly a nightmare scenario. We expect that as user demand mounts, Microsoft will feel increasingly-compelled to participate aggressively within the Android PC market segment, even as it touts the advantages of Windows within its native PC constituency, and as an alternative to Android (and iOS) in the smartphone and tablet environments.

More detailed data on end-point device preferences is available in Techaisle’s upcoming report titled “SMB End-Point Device Adoption Trends: Tablets, PCs, Smartphone” which covers:

    • Current and Planned purchase Intentions of client devices

 

    • Tablet OS & Application adoption – Behind the Screen

 

    • BYOD: Employers vs. Employees

 

    • Across the OS generations: XP, Windows 8 refresh intentions

 

    • New OS PCs: Chromebook, Android

 

    • Converged Mobility PCs: 2-in-1 PCs

 

    • Purchase Channel and Sources of Information



More details about the report can be found here

Related Research Articles

Techaisle survey data shows BYOD is a major force in the US SMB Market

Seven Key Trends and their Meaning: SMB Endpoint Device Market in 2014

Key Attributes of Successful SMB Mobility Solutions

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Are Tablets Really Replacing PCs within SMBs?

In 2012, a total of 47.2 million households and 1.9 million SMBs purchased a PC for the first time (Techaisle estimates), increasing global PC penetration by 2% in both the consumer and small business segments as an average of 5,200 small businesses and 130,000 households per day purchased a PC for the first time.

According to IDC, a total of 350 million PCs (desktops + notebooks) were shipped worldwide in 2012. Assuming that each first-time buyer in both the consumer and small business segments bought one PC, a total of 49.2 million PCs were first-time purchases. Therefore, the remaining 300 million PCs purchased in 2012 were either for increasing density or for replacements.

There are three elements that contribute to PC shipments. These are:

    1. Increasing Penetration: businesses or households that purchase and use PCs for the first time

 

    1. Increasing Density: purchase and use of PCs for either additional members of a household or employees within a business

 

    1. Replacements: replacing older PCs with new PCs



Increasing Penetration

PC market penetration will continue to be driven by emerging market countries. There are 1.26 billion addressable households in emerging markets but only one in four have a PC. Similarly, there are 44.7 million SMBs in emerging markets, but only two in five have a PC. Both of these figures indicate a huge opportunity for new PC sales as there are still 26.4 million SMBs and 994 million households that
have yet to buy a PC – a huge gap indeed!.

techaisle-established-markets techaisle-emerging-markets


It is true that many of these households and small businesses may choose to purchase a tablet first rather than a PC if the planned usage is focused on consuming content through activities such as emailing, browsing, playing games, following news and watching videos. However, it is also true that PCs will
remain an important part of the device market. A tablet’s weight, portability and convenience cannot be ignored, but Techaisle believes that the tablet market may reach the same set of conundrums – lengthening replacement cycles and fully saturated addressable density – that are affecting the PC market today, causing tablet sales to skid. Since 1982 when the first PC was introduced, a combined one billion households and small businesses have yet to purchase a PC. It is hard to say that tablets will fill that void, especially when the market gets flooded with too many configuration choices and a profusion of different brands with unique value propositions; for a majority of buyers, the tablet purchase decision process will become as difficult as for PCs.

Increasing Density

Increasing density is certainly a problem area within mature markets as the household PC density is more than 1 in most countries. However, in emerging markets the household PC density varies from 0.5 to 0.9 devices per person depending upon the country. Similarly, in the case of small businesses the density is also almost 1.0 in mature market countries and varies from 0.4 to 0.7 in emerging market countries. There is therefore potential for PC vendors to increase density in emerging market countries both within households and small businesses. But here again, we may find that tablets become a device of choice thus impeding density increase. However, these conditions will also hold true for tablets in the next 3-4 years when the number of tablets within a household and a small business will reach a density saturation point beyond which no new tablets will be purchased for additional employees or household members.

Replacements

This is where the most brouhaha is currently. PC replacement cycles are getting extended and users – both corporate and consumers – are buying tablets. Notwithstanding the tepid acceptance of Windows 8, the PC buying process has become a daunting task even for the most technological savvy individual. PCs are variously categorized as Ultrabooks, ultra-thins, light and thin, long battery life, anti-glare screen, Premium HD screen, SSD, HDD, All-in-ones – it makes one’s brain dizzy. So the consumer ends up either pushing back the decision or continues to shop for a suitable configuration at an affordable price. “A PC in hand is worth two in a bush” begins to hold true. The consumer may then default to a tablet, which is still a novelty device. But the question remains, at least, within the context of small businesses – are the tablets they are purchasing really replacing PCs? Let us look at Techaisle survey data below based on total sample size of 9,500 SMBs.

smb-replace-pcs-with-tablets smb-replace-pcs-with-tablets-2


Above data (will not add to 100 percent due to multiple responses) clearly suggests that while there are some incidences of replacements, consistently over 60 percent of SMBs either currently use tablets or plan to use tablets as additions to PCs. However, it is interesting to note that the density of tablets in many small businesses is not always 1.0. For example, a small retail store may have 4 employees but uses 6 tablets and 2 PCs. These tablets are used for point-of-sale, display advertising or self-serve terminals. So in effect tablets are doing the work of PCs with more convenience and a smaller foot-print. It is debatable whether retailers would have used PCs for these tasks in the absence of tablets.

This brings us back to the point that we started with. If 300 million PCs were purchased for either replacements or density increase, are tablets then really replacing PCs, or is the PC market itself getting saturated, with fewer compelling reasons to purchase additions or replacements? Are the PC vendors sufficiently targeting the first time buyers, as this group would have the highest potential for increasing penetration and driving increasing density? IDC also said that a total of 128 million Tablets were shipped in 2012. Approximately 32 million Tablets were purchased by SMBs assuming that SMB share was 25 percent. The two charts above when combined with IDC data gives a rough number of 5 million tablets displacing PC sales. The data for SMBs demonstrates that tablets are not replacing PCs, but are being used in addition to PCs.

Techaisle’s bottom line: PC vendors should therefore market PCs to new users and current users with two very distinct messaging to open up the market.

 

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